The AI receptionist HVAC companies trust to never miss a call
Furnace died at 2am? AC out on a 100° day? Recepta picks up every call, answers the caller's questions, and books the service visit — even when you're under a unit.
Free 3-day trial · Setup in 2 minutes · Cancel anytime
When a customer's AC dies on a holiday weekend, they call three contractors and book the first one who answers. If that's not you, the job goes to a competitor.
Sound familiar?
- ✕Emergency calls at night, weekends and holidays going to voicemail
- ✕Techs in the field can't take incoming calls while on a job
- ✕Same questions all day: hours, service area, pricing
- ✕A receptionist costs $3,000+/month for one shift
How much are missed calls costing you?
Most businesses underestimate it.
Recepta answers every one of those calls for $149/month — and books the appointment before they call your competitor.
Stop losing callsHow Recepta helps hvac companies
Answers every call, 24/7
Recepta picks up instantly, day or night, so a missed call never means a lost customer — even after hours, weekends and holidays.
Answers your questions
Knows your service area, hours, brands you work on, and rough pricing — so callers get answers without waiting for a callback.
Books appointments
Books service and estimate visits right on the call, into your available slots, without double-booking.
Notes + calendar, automatically
Every call is transcribed and summarized to your inbox, and bookings land straight in your built-in Recepta calendar.
Here's what a real call sounds like
An example conversation Recepta handles for hvac companies.
Frequently asked questions
Can it handle after-hours calls?+
Yes — that's where it shines. Recepta answers around the clock, so the calls that used to hit voicemail at night become booked jobs in the morning.
What exactly can the AI do on a call?+
Two things, really well: it answers common questions about your business (hours, services, prices, location, policies) and it books appointments — taking the caller's name, number and preferred time right on the call. Every call is transcribed, summarized, and emailed to you.
Where do the bookings go?+
Every appointment the AI books is saved instantly to your built-in Recepta calendar. Open your dashboard and your full schedule is right there — names, numbers, times.
How much is it and how fast can I start?+
Every account starts with a free 3-day trial (10 AI minutes). After that, plans start at $149/month including a phone number and 200 minutes. Setup takes about 2 minutes.
What if the AI can't answer something?+
It politely lets the caller know you'll follow up, and captures the full conversation. You get the transcript and a summary by email, so no request is ever lost.
Get your HVAC receptionist live in 2 minutes
Free 3-day trial. Cancel anytime. Setup in 2 minutes — no coding.